Completing Monthly Forms

Service Hour Record Forms and Monthly Progress Reports are due on the 1st of the following month whether hours were served or not.

HOW TO LOG HOURS

To log hours on our Time Tracking system (IPT), please follow the instruction below:

  1. Log into IPT (runipt.com)
  2. Click on “My Forms”
  3. Click “View” on the Service Hour Record form you want to work on
  4. Dropdown menu items correspond to your focus area (see Service Hour Record Form Explanation)
  5. Accurately divide Member Development hours and Direct service hours in correct columns
  6. Leave Fund Raising as zero hours (fundraising is not allowed)
  7. Do not count more than 60 hours in one week (Sunday-Saturday)
  8. Do not record hours before they were actually served. This is considered as fraud.
  9. Click Save after you are done logging your hours.
  10. Sign your name electronically at the bottom of the form at the end of the month to submit the form.

View the following tutorial on how to complete your Service Hour Record Form

 

 

 

 

 

 

 

 

Service Hour Record Drop Down Explanations

HOW TO COMPLETE THE MONTHLY PROGRESS REPORT

To log complete the Monthly Progress Report (IPT), please follow the instruction below:

  1. Log into IPT (runipt.com)
  2. Click on “My Forms”
  3. Click “View” on the Monthly Progress Report form you want to work on.
  4. Choose your Focus Area from the drop-down menu at the top of the page.
  5. Answer the question about disaster services only if applicable (this is not common in the Utah Campus Compact AmeriCorps Program)
  6. Answer the Required Monthly Assessment Questions that correspond to your Focus Area. Enter N/A next to questions that correspond with Focus Areas that are not yours.
  7. Answer all questions regarding the Volunteer Mobilization Project if it was completed that month; enter N/A if it was not. Describe the project substantively in the VMP Narrative Box after reading the instructions thoroughly.
  8. Enter your Service Hour Record Narrative after reading the instructions thoroughly. This is a requirement for any month hours were served.
  9. Enter your Great Story after reading the instructions thoroughly. This is a requirement for any month hours were served.
  10. Click Save after you are done entering content.
  11. Sign your name electronically at the bottom of the form at the end of the month to submit the form.

View the following tutorial on how to complete your Monthly Progress Report

 

 

 

 

 

 

 

 

 

 

MONTHLY REPORTING FAQ’S

What is the Volunteer Mobilization Project?

All UHEAN AmeriCorps Members are required to complete a Volunteer Mobilization Project during their service term. Members will recruit volunteers to add value to their service site by providing additional service that directly benefits the site and/or the community the member serves. If you have any questions about the Volunteer Mobilization Project and the project requirements please contact your Campus Coordinator or Utah Higher Education AmeriCorps Network Program Staff.

Requirements for the project are as follows:

  • Recruit a minimum of five non-AmeriCorps volunteers (volunteers can be family members, friends, neighbors, etc.)
  • There is no age requirement
  • Each member must serve a minimum time of one hour per volunteer.
  • Members will summarize the experience and its results in the Monthly Progress Report during the month(s) in which project took place.
  • Members can do multiple projects throughout their term. Not all five volunteers have to participate in one project on one day. Projects can be spread out during the term.
  • The project must directly benefit the service site and/or the community the members serves. Examples of projects that do not fulfill this requirement can be heard in the Monthly Progress Report Video Tutorial.

Some ideas for the Volunteer Mobilization Project are:

Education Focus Area: Recruit volunteers to clean and/or repair the site’s facilities, recruit volunteers to provide additional tutoring support, or recruit guests to come to teach students about a specific topic

Healthy Futures Focus Area: Recruit volunteers to collect, assemble, and distribute health care products/hygiene kits, and pamphlets

Capacity Building Focus Area: Recruit volunteers to promote non-profit services and resources

Are the Service Hour Record Narrative and Great Story the same thing?

No, your Service Hour Record Narrative is a more detailed description of your service activities than what you are able to provide in the Service Hour Record Form. Your Great Story is an explanation of impact as a result of your service. It may be a transformative moment or impact that you’ve witnessed over the course of your term.

These sections should not contain the same content.

How long does my great story have to be in the progress report?

Minimum of 100 words. This is the member’s chance to share the impact that they’re making on their service site and/or the people they serve. Be as detailed as possible!

What types of activities can I count as hours toward my AmeriCorps term?

If it is not written in your Position Description, do not count them as hours! Not all forms of service fit your particular term goals and requirements.

The following sections in your Position Description outline what types of activities are permitted to count toward your term.

  • Position Description Summary and Responsibilities
  • Allowed Activities

What can I count for Member development hours?

Member development hours can account for up to 20% of the member’s total service term

  • Class time spent at member’s institution of higher learning related to their service (do not count homework)
  • Professional conferences and workshops related to member’s service
  • Faculty meeting/agency staff meetings or training related to the member’s service
  • Member may count time spent reflecting on their service either individually, with peers, and/or with site supervisors

Besides Direct Service and Member development, are there other activities I can count as hours?

Yes, members may count time spent voting and serving jury duty on their Service Hour Record forms. Also, if a member is serving in Armed Forces Reserve they may count active duty time on Service Hour Record forms. If you are serving in the Armed Forces Reserve and would like to count hours, please contact us for more information.